GDPR / Privacy Policy update (2025)
SafetyGenius – Privacy Policy (2025 GDPR Update)
Last Updated: 20/11/2025
1. Introduction
Welcome to SafetyGenius (“we”, “us”, “our”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website https://safetygenius.com (the “Site”) and when you use any of our services, courses, or online learning tools.
By using our Site, you agree to the terms of this Privacy Policy.
2. Who We Are (Data Controller)
SafetyGenius
Email: info@safetygenius.com
Address: The Stable Yard, Vicarage Road, Stony Stratford, Milton Keynes, MK11 1BN
We act as the Data Controller, meaning we determine how your personal data is used and processed.
3. What Personal Data We Collect
We collect and process the following categories of personal information:
A. Information You Provide
Contact details: name, email address, phone number
Course enrolment data: account details, login information, course progress
Payment details: processed securely by third-party providers (we do not store full payment card information)
Support enquiries: messages, emails, or form submissions
B. Information Collected Automatically
Device and browser data
IP address
Cookies and tracking technologies
Pages viewed, time on site, click behaviour
C. Special Category Data
We do not intentionally collect sensitive data (e.g., health, race, or biometric data) on this website
4. How We Use Your Personal Data
We use your data for the following purposes:
A. Service Delivery
To provide access to online courses and training
To manage your account
To send course confirmations, updates, and important notifications
B. Communication
To reply to enquiries
To send service-related emails
To provide customer support
C. Marketing (Only with Consent)
Newsletters
Course updates
Promotional offers
You may unsubscribe at any time.
D. Analytics & Site Improvement
To analyse website usage
To improve user experience
To maintain website security
5. Lawful Bases for Processing
As required by UK GDPR, we only process your data when we have a lawful reason:
Contract – to provide services you signed up for
Consent – for marketing or optional features
Legitimate Interests – analytics, fraud prevention, website protection
Legal Obligation – tax, accounting, or regulatory requirements
You are granted a non-transferable, non-exclusive licence to use the product for your own business needs.
You may not resell, share, or distribute our digital products without written permission.
6. Cookies & Tracking
We use cookies to:
Operate the website
Keep you signed in
Improve course experience
Analyse traffic
Provide personalised content
You can manage cookie preferences through your browser settings or via our Cookie Banner.
7. Third-Party Providers (Who We Share Data With)
We may share your data with the following trusted processors:
Website hosting provider
Email and communication platforms
Payment processors (Stripe, PayPal, or similar)
Course and LMS platforms (e.g., MasterStudy, WordPress integrations)
Analytics services (e.g., Google Analytics)
All third parties are required to comply with GDPR and cannot use your data for their own purposes.
8. International Data Transfers
Some of our third-party providers may store data outside the UK/EEA.
When this happens, your data is protected through:
Standard Contractual Clauses (SCCs)
UK Adequacy Decisions
Data Processing Agreements
We ensure all transfers comply with UK GDPR.
9. Data Retention
We only keep your data for as long as necessary.
Account data: kept while your account is active
Course history: retained for certification and training records
Marketing data: kept until you unsubscribe
Invoices & financial data: kept for 6 years (legal requirement)
Contact form messages: kept for 12–24 months
After retention periods expire, data is securely deleted.
10. Your GDPR Rights
You have the right to:
Access your personal data
Correct inaccurate data
Delete your data (“Right to be Forgotten”)
Restrict how your data is used
Object to processing (including marketing)
Transfer your data (data portability)
Withdraw consent at any time
To exercise these rights, contact us at:
📧 [Insert Contact Email]
11. Data Security
We take data protection seriously and use industry-standard security measures including:
SSL encryption
Secured servers
Password protection
Restricted access
Regular security monitoring
No digital method is 100% secure, but we follow best practices to protect your data.
12. Children’s Privacy
Our website and courses are not intended for individuals under 18.
We do not knowingly collect data from children.
13. Links to External Websites
Our Site may contain links to third-party websites.
We are not responsible for their content or privacy practices.
14. How to Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
SafetyGenius
📧 info@safetygenius.com
📍The Stable Yard, Vicarage Road, Stony Stratford, Milton Keynes, MK11 1BN